[EMS Discuss] New Storage Rules for Eugene Maker Space

Wed Oct 30 14:23:09 PDT 2013

Thanks for correcting the date.  So comments on this proposal are only
open until 11/6.  That gives me one day to collect them and submit the
final proposal.

You are correct.  If we adopt a tiered membership plan, it will
interact with this proposal.  So far, I haven't seen any actual
proposals for tiered membership, though.

I will add something about a 30 day limit on unpaid rent.

"I'm not sure about the members voting outside an official meeting".
This is not an election.  This is a member collecting a list of
signatures (or electronic equivalents) of members who think a piece is
worth displaying.  There is no way to vote against a gallery item; you
either approve it or you abstain.

That said, it would be very convenient to have the membership
re-approve the Gallery Items en masse during the annual elections...

On Wed, Oct 30, 2013 at 2:06 PM, Mr. Clif <EMAIL HIDDEN> wrote:
> Hi Gang,
> So here are my two cents worth.
> Just to clarify the annual meeting is on Saturday Dec 7th, not the 8th.
> Some of our members were in favor of tiered dues, some were not. One
> possibility here is to include a free bin with the next tier up, and maybe
> also include a discount on classes.
> I think that if members are going to get a free bin or box then they are
> required to always be members in good standing, eg don't skip any dues and
> have them paid up. Wheres lower tier members might not have that
> requirement.
> I assume that the shelves would be two feet deep which would give you the
> same $2.50 per Sqft rate.
> I think constantly updating a date on a tag to show the paid through date is
> impractical. Perhaps we could have an item number that we can look up in a
> data base?
> I think that if we make our policy clear on left items and that we try to
> return them for at least 30 days then its probably legal to take possession
> of them after that. Something like this:
> "...EMS will make a reasonable effort to return the items for at least 30
> days past due."
> I'm not sure about the members voting outside of an official meeting.  This
> could be a special meeting as long as it is official, but even so getting a
> members quorum is often very hard, and not requiring one is not fair, so not
> sure what to do here. Just patitioning the board might be an option.
> At first I thought we could do the gallery like other maker spaces and
> charge for it. But I do like it being kind of a group consensious to show
> off what we're doing. I think the board would decide what area(s) are
> gallery space(s). I think that one year changes in the gallery is way too
> slow. Perhaps it could be updated at each regular membership meeting, or
> online votes. Like Bob I would be less concerned about official meetings
> here but not sure what is fair.
>     More thoughts later...
>     Clif
> On 10/30/2013 01:33 PM, Rick Osgood wrote:
> I should clarify that I'm not trying to tear apart this proposal.  I
> actually like the overall ideas I'm just concerned about how we will
> actually be able to enforce them.  Maybe we just need more details or
> clarifications is what I'm getting at.
> On Wed, Oct 30, 2013 at 1:30 PM, Rick Osgood <EMAIL HIDDEN>
> wrote:
>> First of all, what is a .md file?  I don't seem to have anything that can
>> open it and I'm not familiar with the extension.
>> Second, I like this idea in general (based only on your summary).  I get
>> Sam's point that we might be restricting what activities will occur at EMS
>> based on who can afford to actually do those activities.  It seems a bit
>> unfair that someone with more money essentially has more options but
>> honestly, we have to do SOMEthing.  We need to make sure things don't just
>> collect and sit around forever.
>> How with the $2.50 be billed?  $2.50 per sqft per month? per week?  What
>> if I only use the space for 1-2 weeks but you want to bill me per month?  Do
>> I have to pay for the whole month or do you pro-rate it so I only pay for
>> the time used?  What if it's 1.5 weeks? Do we go per day at that point or
>> round up to the nearest week/month?
>> Also, what if someone wants to keep their large project out for three
>> days?  Two days are free, anything over that and we start charging money.
>> How much will we stick to our guns on that?  I can envision many cases where
>> someone's project sticks around an extra day or two.  Do we then demand them
>> to pay us $2.50 per square foot pro-rated or do we just let it go?
>> I think it might be useful to include a provision that says the
>> board/membership can vote to approve larger projects with the requirement
>> that the motion includes a "review date".  That way if EMS as an
>> organization wants to work on or sponsor some large project, we have a way
>> to approve it.  Requiring the "review date" ensures that a project which has
>> gone stale or has lost momentum can be either booted out or start paying
>> rent.
>> Lastly, EVERYTHING GETS A LABEL OR YOU LOSE IT!  I think this is fair but
>> I'm curious about possible legal ramifications   I'm guessing we would only
>> be able to get an answer to that by talking to a lawyer and we aren't made
>> of money so maybe we just have to consider it a disclaimer and hope for the
>> best.  Worth thinking about anyway though.
>> On Wed, Oct 30, 2013 at 12:49 PM, Sam Foster <EMAIL HIDDEN> wrote:
>>> I have mixed feelings about the storage proposal. I think in general I'm
>>> in favor, but the rates do put larger projects (e.g bike/trailer) out of
>>> reach of my budget. On the flip-side, I think its appropriate that the space
>>> *not* be used for indefinite storage of materials/junk/inactive projects by
>>> members, so the rates are a reasonable deterrent (there's self-storage units
>>> for that). I assume these are the kind of considerations that led to the
>>> current proposal.
>>> Somewhere in there I worry that we are putting a box around the kinds of
>>> things that can happen at the maker space. But I welcome the clarity and I
>>> assume no policies are set in stone from now till the end of time.
>>> /Sam
>>> On 10/30/2013 12:11 PM, Bob Miller wrote:
>>>> At our membership meeting Dec. 8th, I am going to propose that we
>>>> adopt some rules about storage.  I have attached a document which
>>>> would amend the Policies Document.  I will propose that these rules
>>>> take effect January 1st.
>>>> Since items up for vote have to be proposed 30 days ahead, we have
>>>> until 11/7 to discuss this and refine it.  Discuss/refine away!
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Bob Miller                              K<bob>
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