[EMS Discuss] New Storage Rules for Eugene Maker Space

Wed Oct 30 14:52:03 PDT 2013

I agree that we should have some sort of pro-rating structure.  I am
wondering if maybe we should have some minimum rental amount -- maybe
$10.  Otherwise poor Kevin (or whoever is 2014's treasurer) has a
boatload of bookkeeping for very little revenue.

Combining this with Austin and Clif's point that the shelf space is
just as expensive per sq ft as floor space, I think something needs
adjusting. I don't know what the right adjustment is.

On Wed, Oct 30, 2013 at 2:47 PM, Rick Osgood <EMAIL HIDDEN> wrote:
> I like the proposal now that I've read it.  I'm still curious about how it
> would be billed if someone only needed space for a few days or a week.  I'm
> also curious how that time will be enforced.  Also, what happens if people
> are using all the space and there ends up not being enough room for others?
> Do projects get a maximum time limit so we can get new people in the space
> and make sure to share the space?
> On Wed, Oct 30, 2013 at 2:06 PM, Mr. Clif <EMAIL HIDDEN> wrote:
>> Hi Gang,
>> So here are my two cents worth.
>> Just to clarify the annual meeting is on Saturday Dec 7th, not the 8th.
>> Some of our members were in favor of tiered dues, some were not. One
>> possibility here is to include a free bin with the next tier up, and maybe
>> also include a discount on classes.
>> I think that if members are going to get a free bin or box then they are
>> required to always be members in good standing, eg don't skip any dues and
>> have them paid up. Wheres lower tier members might not have that
>> requirement.
>> I assume that the shelves would be two feet deep which would give you the
>> same $2.50 per Sqft rate.
>> I think constantly updating a date on a tag to show the paid through date
>> is impractical. Perhaps we could have an item number that we can look up in
>> a data base?
>> I think that if we make our policy clear on left items and that we try to
>> return them for at least 30 days then its probably legal to take possession
>> of them after that. Something like this:
>> "...EMS will make a reasonable effort to return the items for at least 30
>> days past due."
>> I'm not sure about the members voting outside of an official meeting.
>> This could be a special meeting as long as it is official, but even so
>> getting a members quorum is often very hard, and not requiring one is not
>> fair, so not sure what to do here. Just patitioning the board might be an
>> option.
>> At first I thought we could do the gallery like other maker spaces and
>> charge for it. But I do like it being kind of a group consensious to show
>> off what we're doing. I think the board would decide what area(s) are
>> gallery space(s). I think that one year changes in the gallery is way too
>> slow. Perhaps it could be updated at each regular membership meeting, or
>> online votes. Like Bob I would be less concerned about official meetings
>> here but not sure what is fair.
>>     More thoughts later...
>>     Clif
>> On 10/30/2013 01:33 PM, Rick Osgood wrote:
>> I should clarify that I'm not trying to tear apart this proposal.  I
>> actually like the overall ideas I'm just concerned about how we will
>> actually be able to enforce them.  Maybe we just need more details or
>> clarifications is what I'm getting at.
>> On Wed, Oct 30, 2013 at 1:30 PM, Rick Osgood <EMAIL HIDDEN>
>> wrote:
>>> First of all, what is a .md file?  I don't seem to have anything that can
>>> open it and I'm not familiar with the extension.
>>> Second, I like this idea in general (based only on your summary).  I get
>>> Sam's point that we might be restricting what activities will occur at EMS
>>> based on who can afford to actually do those activities.  It seems a bit
>>> unfair that someone with more money essentially has more options but
>>> honestly, we have to do SOMEthing.  We need to make sure things don't just
>>> collect and sit around forever.
>>> How with the $2.50 be billed?  $2.50 per sqft per month? per week?  What
>>> if I only use the space for 1-2 weeks but you want to bill me per month?  Do
>>> I have to pay for the whole month or do you pro-rate it so I only pay for
>>> the time used?  What if it's 1.5 weeks? Do we go per day at that point or
>>> round up to the nearest week/month?
>>> Also, what if someone wants to keep their large project out for three
>>> days?  Two days are free, anything over that and we start charging money.
>>> How much will we stick to our guns on that?  I can envision many cases where
>>> someone's project sticks around an extra day or two.  Do we then demand them
>>> to pay us $2.50 per square foot pro-rated or do we just let it go?
>>> I think it might be useful to include a provision that says the
>>> board/membership can vote to approve larger projects with the requirement
>>> that the motion includes a "review date".  That way if EMS as an
>>> organization wants to work on or sponsor some large project, we have a way
>>> to approve it.  Requiring the "review date" ensures that a project which has
>>> gone stale or has lost momentum can be either booted out or start paying
>>> rent.
>>> Lastly, EVERYTHING GETS A LABEL OR YOU LOSE IT!  I think this is fair but
>>> I'm curious about possible legal ramifications   I'm guessing we would only
>>> be able to get an answer to that by talking to a lawyer and we aren't made
>>> of money so maybe we just have to consider it a disclaimer and hope for the
>>> best.  Worth thinking about anyway though.
>>> On Wed, Oct 30, 2013 at 12:49 PM, Sam Foster <EMAIL HIDDEN>
>>> wrote:
>>>> I have mixed feelings about the storage proposal. I think in general I'm
>>>> in favor, but the rates do put larger projects (e.g bike/trailer) out of
>>>> reach of my budget. On the flip-side, I think its appropriate that the space
>>>> *not* be used for indefinite storage of materials/junk/inactive projects by
>>>> members, so the rates are a reasonable deterrent (there's self-storage units
>>>> for that). I assume these are the kind of considerations that led to the
>>>> current proposal.
>>>> Somewhere in there I worry that we are putting a box around the kinds of
>>>> things that can happen at the maker space. But I welcome the clarity and I
>>>> assume no policies are set in stone from now till the end of time.
>>>> /Sam
>>>> On 10/30/2013 12:11 PM, Bob Miller wrote:
>>>>> At our membership meeting Dec. 8th, I am going to propose that we
>>>>> adopt some rules about storage.  I have attached a document which
>>>>> would amend the Policies Document.  I will propose that these rules
>>>>> take effect January 1st.
>>>>> Since items up for vote have to be proposed 30 days ahead, we have
>>>>> until 11/7 to discuss this and refine it.  Discuss/refine away!
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Bob Miller                              K<bob>
                                        EMAIL HIDDEN

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